WeekClose is made by Samuel Darlow ("we"). It is an add-in for Google Sheets and Microsoft Excel, with an optional phone clock-in page (WeekClose Punch) and this website. This policy explains what each can access and what we do with it. Short version: your data stays in your spreadsheet.

Google Sheets add-on

WeekClose asks Google for three permissions:

1. See, edit, create and delete only the spreadsheet it is used in (spreadsheets.currentonly). It reads the tab you choose (names, clock-in and clock-out times, breaks, and if you add them, Departments, Rates and Comp balances tabs) and writes its results to tabs it creates in the same spreadsheet.
2. Display its sidebar (script.container.ui).
3. Send email as you (script.send_mail), used only when you press Send on supervisor timesheets. Emails go from your own account to the addresses on your Departments tab.

WeekClose cannot see your other spreadsheets, your Google Drive, your Gmail inbox, Calendar or contacts.

Google API Services User Data Policy. WeekClose's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We do not transfer this information to anyone, and we do not use it for advertising or to train AI models.

Excel add-in

WeekClose reads the worksheet you are on and writes its results to sheets it creates in the same workbook. The add-in's program files load from weekclose.com (hosted by Cloudflare), along with Microsoft's Office.js library; your workbook data is read and calculated inside Excel and is not sent to us. Excel add-ins cannot send email: supervisor emails are sent by a Power Automate flow in your own Microsoft 365, which you set up and control.

WeekClose Punch (phone clock-in page)

The page opens your organization's own Microsoft Form or Google Form with answers filled in. Punches go to that form and your spreadsheet, never to us. The page's setup travels after the # in the link, a part of the address browsers do not send to our web host. On the employee's phone, the browser keeps their name, department, last tap and the setup link, and nothing else. "Forget me on this phone" on the page clears it.

Error logs

If the Google Sheets add-on hits an error, Google Apps Script records the error message and where in our code it happened, in Google Cloud logging for our project. These logs hold no spreadsheet contents; we use them only to fix bugs.

What we store

• Your settings (which columns you picked, workweek start day, overtime rule) are saved inside your spreadsheet's add-on storage (Google) or your workbook and browser storage (Excel), so you don't have to pick them again.
• Your Pro key, if you enter one, is saved in your Google account's private add-on storage, or in the workbook or browser for Excel, so Pro stays on.
• Both are stored by Google or Microsoft as part of their services. We do not copy them anywhere else.

What we never do

• Send your spreadsheet data to our servers or anyone else's. We have no servers that receive it.
• Collect analytics, set cookies, sell data or show ads, in the add-ins or on this website.
• Use your data to train AI models.

This website

weekclose.com sets no cookies and has no analytics. Our host, Cloudflare, processes visitors' IP addresses to deliver and protect the site, under Cloudflare's own privacy policy. Google and Microsoft may keep logs of add-in use under their own privacy policies.

Payments

If you buy a license, the purchase is handled by the payment service we send you to, under its own privacy policy. We receive your name, email address, order details and the key we sent you, so we can give support and refunds. We never receive your full card number. We keep order records as long as tax law requires.

Deleting your data

• Remove WeekClose from your spreadsheet (Google: Extensions, Add-ons, Manage add-ons; Excel: Home, Add-ins). Delete the tabs it made if you no longer want them.
• To remove your Pro key: WeekClose, then "Remove key from this account".
• To take back WeekClose's Google permissions at any time: your Google Account, Security, Third-party apps with account access (myaccount.google.com/permissions).
• To delete your order record, email support@weekclose.com; we delete what the law allows within 30 days.

Security

Because your timesheet data never reaches us, there is no copy of it for anyone to take from us. The website and add-in files are served only over HTTPS, and license keys carry a check that stops them being made up.

Children

WeekClose is a business tool and is not directed to children under 13.

Changes and contact

We post changes on this page with a new date. Questions: support@weekclose.com.